National Academy of Future Physicians and Medical Scientists
Congress — Enrollment Terms and Conditions
Please read carefully and discuss with the selected student.
1. THE CONGRESS OF FUTURE MEDICAL LEADERS
As a selected student of the National Academy of Future Physicians and Medical Scientists, Inc. (Academy), to attend the Congress of Future Medical Leaders (Congress), the selected student (Student) is eligible to attend and receive all privileges of the Congress on the following Terms and Conditions.
2. DEADLINE FOR ENROLLMENT
The enclosed Enrollment Form must be postmarked or completed at online or faxed to (617) 932-7610 by midnight of the deadline date stated on the Enrollment Form. Enrollment Forms are processed on a rolling basis in the order in which they are received, and incomplete or unsigned forms may delay enrollment. Should all space in the Congress be filled when a Student’s enrollment is received, the Enrollment Form and any payment made will be returned.
3. TUITION; OVERNIGHT PROGRAM
a. Tuition: The Enrollment Form must be accompanied by full payment or first payment if you selected the Payment Plan. If no payments are received by the deadline, or if the credit card used for payment is declined, the Student’s enrollment may be canceled. Tuition covers attendance at the Congress, the curriculum, materials, and the Congress of Future Medical Leaders Award of Excellence. Tuition does not include food, beverages, lodging, travel, local transportation, or any other expense.
b. Overnight Program: For an additional fee, you can elect on the Enrollment Form or on online enrollment to have the Academy arrange local ground transportation and accommodations for Students traveling without Parents. Services include:
- Greeting of Students upon arrival at Logan International Airport or Boston South Station;
- Transportation of Students to accommodations and to designated departure locations;
- Accommodations for three designated nights, including daily breakfast; and
- Resident Assistants who will stay in accommodations near Students and be available overnight to address Student concerns.
4. STUDENT CODE OF CONDUCT
The Congress is an academic conference and honors program requiring the highest standards of behavior. The Student agrees to conduct themself in accord with that standard; abide by the laws of the Commonwealth of Massachusetts; not use tobacco, alcohol or nonprescription controlled substances at any time; conduct themself in a civil and respectful manner at all times; follow the instructions of the Congress staff; and abide by all rules of the Congress. Except in cases of emergency, the Student must remain on the premises of the Congress during program hours. The Parent and the Student understand that if the Student’s behavior is deemed an infraction of the Student Code of Conduct in the discretion of Congress staff, that infraction may result in the Student’s immediate dismissal from the Congress, denial of the Student’s Award of Excellence and forfeiture of all Congress tuition paid. The Academy and its affiliates cannot be held responsible for any actions the Student takes while operating outside of the terms set forth in the Student Code of Conduct. The Academy does not intend to monitor the conduct of Students beyond what is necessary to maintain the quality and academic demeanor of the Congress and its sessions, but it may take all reasonable steps to ensure compliance with this Student Code of Conduct. The Parent and Student understand and agree with this Student Code of Conduct.
5. CANCELLATION AND REFUND
Students may receive a Congress tuition refund within 60 days of their first payment OR before April 21, 2023, whichever date comes first. For any other payments, including those for the Overnight Program, or any other additional program, Students may receive a refund until April 21, 2023. Any cancellation and request for refund must be submitted in writing by the Parent/Guardian who submitted the Enrollment Form.
Refunds may take four to six weeks to process. No Student dismissed from the Congress for violation of the Student Code of Conduct or who leaves the Congress early for any reason whatsoever is eligible for any refund. Refunds for college credit are made in compliance with Bottega University’s policies as required by its accreditor.
6. GPA VERIFICATION
The Parent agrees to provide documentation of the Student’s 3.5 or better GPA as a condition of attendance. The Parent understands that if the Student’s GPA is not verified before arrival at the Congress that the Student will be allowed to participate, but will not receive the Award of Excellence until documentation is provided. The Parent also agrees to authorize the Academy to contact the Student’s school and/or teacher and counselor for the purpose of GPA verification and the Parent authorizes the Student’s school to release this information to the Academy.
7. STUDENTS WITH SPECIAL NEEDS
The Academy encourages the participation of Students with special needs, including Students with disabilities. Students, Parents, guardians, legal representatives, and educators are encouraged to contact the Academy directly for more information and to discuss any specific needs.
8. PARENT AND FAMILY ATTENDANCE
Each Student is encouraged to bring their family to attend the Congress at no additional charge. One family member at a time may observe from the family viewing area, on a space-available basis. If a family member arrives after all seats in the family viewing area are taken they will not be admitted.
9. MODIFICATION OR CANCELLATION OF THE CONGRESS
a. The Academy reserves the right to hold the Congress online instead of in-person if, at its sole discretion, it believes it is in the best interest of the Academy, or the health and safety of the Students. In the event that the Academy makes this decision to hold the Congress online, all items and conditions related to tuition, fees, expenses and all other matters, except for on-site housing, shall apply as is. There will be no refunds of tuition, fees or other expenses in such a case.
b. The Academy reserves the right to cancel the Congress because of health or safety issues or other issues including, but not limited to, acts of God, travel or activity delays or cancellations, acts or omissions of government authority, compliance with government regulations, and any other cause or event beyond the reasonable control of the Academy. In the event that the Academy cancels the Congress, tuition payments received will be refunded in full. In no instance shall the Academy be responsible for any expenses incurred by the Parent or Student outside of those expenses listed in the “Tuition” section above, including without limitation all expenses for travel to the Congress city and any other expenses or damage incurred or claimed by the Parent and Student.
10. EQUAL OPPORTUNITY AND ADA COMPLIANCE
The Academy complies with all applicable federal and state nondiscrimination laws and does not engage in discrimination. The Academy admits qualified Students without regard to race, color, sex, religion, national or ethnic origin, disability, age, sexual orientation, place of residence or any other basis prohibited by law to all rights, privileges, programs, and activities generally accorded to Students at the Congress. Further, the Academy complies with all applicable federal, state and local laws in connection with Students with disabilities or with special needs, including the Americans with Disabilities Act.
The Student and Parent grant the Academy and its assignees, licensees, agents and representatives permission to use the Student’s name, contact information, city, state, school name, voice, likeness, comments, submitted documentation, written papers and/or biographical information including, without limitation, as the same may be embodied in photographs, audiotapes, videotapes, movies or otherwise in which the Student may appear in connection with the Congress, and any information obtained by the Academy relating to the Student through the Student’s participation in the Congress, for marketing, publicity or educational purposes. The Academy respects each Student’s privacy rights in all personal information and identity and does not sell or give away Student data or information to any third party without prior notification. Elected officials, such as the Senators, Governor, and Congressmen of Students are made known of the Students’ participation in the Congress. Any Parent or Student who does not want their elected officials notified should contact the Academy at Admissions@FutureDocs.com.
12. EMERGENCY MEDICAL AUTHORIZATION
Should a Student become ill, be injured or require emergency or other medical treatment including hospitalization and/or surgery during the Congress, the Student and Parent hereby request, authorize, and give full permission and consent to the Academy to act on the Student’s and Parent’s behalf and in their stead until such time as an Academy staff member can notify the Parent/Guardian of the situation. The Student and Parent understand and agree that in any such event, the Student may be taken to a hospital emergency room and examined by an emergency room physician. The Student/Parent agree to be solely responsible for all expenses incurred as a result of any accident, illness, and/or injury suffered by the Student and to reimburse the Academy for any such expenses it may incur. The Student and Parent hereby release and hold harmless the Academy from all claims, demands, damages, and expenses, whether known or unknown, resulting from, rising out of or incident to the Academy’s actions taken pursuant to this authorization.
13. RESPONSIBILITY; RESOLUTION OF DISPUTES
The Student and Parent each hereby release the Academy and each of its directors, officers, employees, agents, representatives and affiliates from any and all loss, liability, cost or expense arising out of the Student’s participation in the Congress and the Student’s travel to and from the Congress, or arising in connection with or resulting from any acts or omissions of any third party, including, but not limited to, any third-party vendors, contractors or suppliers who render services to the Academy in connection with the Congress. The Student and Parent agree to indemnify and hold harmless the Academy from any and all loss, liability, damage, cost or expenses that the Academy may incur that are caused directly or indirectly by the conduct or actions of the Student while participating in the Congress. The Academy shall not be liable for any loss, damage or expense resulting from any activity delays or cancellations, acts of God, acts or omissions of government authority, compliance with government regulations, or any other cause or event beyond the reasonable control of the Academy.
The Academy convenes the Congress in the spirit of education; it makes no warranty or promise that any certain outcome or benefit will be achieved. Indeed, the ultimate value of the Congress is a matter of what the Student is able to take away from it. The sole remedy for any breach of this Agreement is set forth below. Under no circumstance may either party be liable to the other for consequential or special damages, for any action for damages arising from a breach of warranty, or for any action organized as a class action In the event of a dispute between the Student or Parent/Guardian and the Academy, the following process shall apply. The Student or Parent shall send written notice of the issue to the Academy within 30 days of the closing date of the Congress. The Academy shall respond in writing within 15 days. If that response is not satisfactory to the Parent, then the Parent agrees that any such dispute or complaint shall be decided by binding arbitration under the Commercial Rules of the American Arbitration Association, applying the law of the District of Columbia. Each party shall bear its own costs of such arbitration. The Student and Parent agree that this shall be the sole remedy for resolution available under this Agreement. In the very unlikely event that the Academy has an unresolved dispute with the Student and/or Parent, it agrees to follow the same procedure.
14. ENTIRE AGREEMENT
These Terms and Conditions, together with the Enrollment Form, constitute the entire understanding between the parties with respect to its subject matter, superseding and replacing any and all prior agreements, communications, and understandings, both written and oral. Any amendment to this agreement must be in writing signed by all parties. Any amendment to this agreement must be in writing signed by all parties.